Protocol Assistant at The OPEC Fund For International Development

Protocol Assistant at The OPEC Fund For International Development

The Organization of the Petroleum Exporting Countries (OPEC) is a permanent, intergovernmental Organization, created at the Baghdad Conference on September 10-14, 1960, by Iran, Iraq, Kuwait, Saudi Arabia, and Venezuela.

OPEC had its headquarters in Geneva, Switzerland, in the first five years of its existence. This was moved to Vienna, Austria, on September 1, 1965. OPEC’s objective is to co-ordinate and unify petroleum policies among Member Countries, to secure fair and stable prices for petroleum producers;

Applications are invited from interested and qualified candidates to apply for Protocol Assistant at The OPEC Fund for International Development

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Table of Contents

Protocol Assistant

Job Description:

Qualifications and Requirements:

Method of Application

Deadline: Not Specified

 

Protocol Assistant

Job Specifications:

Full Time

Required Qualifications: BA/BSC/HND

Location: Austria | Nigeria. 

Job Description:

The incumbent provides substantive logistical support to the OPEC Fund staff and members of the Ministerial Council and Governing Board by following established procedures to assist in maintaining relations between the OPEC Fund and its Member Countries.

The incumbent reports directly to the Head, Of Protocol Function but works under the coordination of the Senior Protocol Officer. There are no structural supervisory or budgetary responsibilities required for this job.

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Duties and Responsibilities

Meeting facilities

Assists in organizing the ceremonies for the signature of loan/grant agreements, in cooperation with other concerned parties.

Administrative and logistical support:

1. Responsible for providing assistance in protocol matters, e.g. collecting hand luggage, opening (car) doors for dignitaries, preparing the VIP room, and directing visitors to their assigned seats.

2. Maintains up-to-date lists of members of the OPEC Fund’s Ministerial Council, members and alternate members of the Governing Board, host country ministers and other high officials, ambassadors posted in the host country, and ministers and other high officials of the OPEC Fund’s partner countries.

3. Establishes and maintains files of reports, correspondence, or other materials; keeps track of pending matters, and draws the supervisor’s attention to any relevant deadlines.

4. Assists staff members traveling on a mission about ticket reservations.

5. Coordinates with third-party providers.

6. Performs other duties as required by the supervisor.

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Qualifications and Requirements:

1. A Diploma supplemented by secretarial, commercial, information/publicity, with practical experience in protocol functions in an international institution.

2. Minimum of 3 years practical experience in protocol functions in an international institution.

3. Fluent in English. Good working knowledge of Arabic, French, German, or Spanish is an added advantage.

Requirements:

1. Advanced Excel, PowerPoint, and database skills (including SAP/BW, SAP/BW Analysis Tools).

2. Excellent verbal and written communication skills in English and German.

3. Strong attention to detail and quality with a high degree of discretion and professionalism.

4. Excellent teamwork skills, ability to take initiative, and work across organizational boundaries.

5. Works collaboratively with colleagues to achieve organizational goals and adopts a solutions-oriented approach to problem-solving.

6. Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.

7. Good interpersonal, organizational, and time management skills.

Conscientious and efficient in meeting commitments, observing deadlines, and achieving results.

Method of Application

An interested and qualified candidate for “Protocol Assistant at The OPEC Fund for International Development” should click the APPLY HERE button below and start their application.

Deadline: Not Specified

APPLY HERE

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